Party Central

A Western Themed Cub Scout Blue and Gold Banquet

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Howdy! It’s Jen Carver, of Banner Events, here to share a western themed Cub Scout Blue and Gold Banquet (although the ideas would work for any western or cowboy themed event). If you have a Cub Scout, chances are you already know all about the annual Cub Scout Blue and Gold Banquet. Festive and fun, this event is held in celebration of the birthday of Cub Scouting. Together with the team of awesome volunteers I work with, we chose a western theme because it lent itself to a whole slew of exciting boy and family friendly activities. Giddy up with us through photos by Rochelle Pettingill depicting the rustic inspired decorations, two dessert tables, one amazing cake centerpiece and loads of ideas for an evening of fun!

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Cowboy Themed Boy's Birthday Party Invitation

Wrangling up excitement for the night began by sending each Cub Scout a western-style “wanted” invitation designed by Anders Ruff Custom Designs and printed by Driftwood Printing. Guests were invited to “giddy up” on over to the celebration decked out in their favorite western duds.

Boy's Western Birthday Party Favor Ideas

Boy's Western Themed Birthday Party

A few weeks before the celebration, each Cub Scout was outfitted in a cowboy hat and bandana and had a “wanted” poster-style photo taken. The photos were printed and attached to authentic looking posters from Party Cheap.  The posters, along with a “Happy Birthday” banner, made an impressive backdrop for the podium where the live event would be conducted by our Cubmaster.

Western Themed Party Favors

Stuffed “money” bags and “gold” bars also dressed up the podium area. To keep our audience engaged throughout the evening, the money bags were filled with crowd participation activity cards that our Cubmaster pulled out all evening.  There was a lot of whoopin’ and hollerin’ going on!

Cowboy Boot Trophies

Winners of our pie eating contest and pony races received the displayed boot trophies.

Western Birthday Party Ideas

All the Cub Scouts donned cowboy hats and bandanas because looking the part always adds to the fun, doesn’t it? The boys tied up the paper bag ponies they had made in a previous Pack activity to a makeshift pallet fence.

Western Themed Birthday Party

During the evening, guests enjoyed a country music performance by a friend of the Pack, and had their photos taken using the “wanted” poster photo op.

Hosting our event in a church gym meant we had a huge space to decorate. Thankfully, life-sized props from Shindigz helped fill the space and set the western tone we wanted to provide.

Western Birthday Party Decor Ideas

Aren’t the 3-D jail, stable arch, and split rail fence posts just perfect?

Cowboy Birthday Party Ideas

My personal favorite large décor item was the jail. It added a comic relief element to the night as various attendees were called up to perform a challenge or “go to jail” if they failed the task.

Western Themed Party Decor

To drive the western theme home, western props were added as decorations–longhorn skulls, pennant flags, bales of hay, lanterns, ripped bandana garlands, and even a real saddle.

We set dining tables to reflect a simpler, country-loving blue jeans and bandanas style.  Tables were decorated with simple white tablecloths from Wholesale Event Solutions. We topped them with burlap table runners from Koyal Wholesale and a Mason jar full of artificial flowers or a lantern centerpiece.  Cow print helium balloons were affixed to each centerpiece.

We paired cowboy hats, faux barbed wire, and mini bales of hay with tin buckets filled with activity raffle tickets for each table.

Cowboy Birthday Party Tables

Darling bandana and blue jeans printed plates, cups and napkins really helped tie together the look.

To accomplish the rustic look we were shooting for, wooden cutlery was tucked inside the cutest jean pocket-inspired holders made from wrapping paper.

Western Birthday Party Dessert Table

Guests could fill up their cups with root beer from our rustic watering hole, or forego the pop and drink their Wild West “Cub Scouts Water”.  (Love how those printable labels from Anders Ruff add so much fun to an ordinary bottle of water!)

Although not photographed, we rustled up some delicious grub! The menu included: BBQ pulled pork sandwiches, corn bread muffins and honey butter, chips, and homemade salsa.

Cub Scouts have a big sweet tooth!  To meet the demand for sugar, we set up two dessert stations.  Each family contributed their favorite pies to the potluck pie station. This dessert station was decorated simply with a ruffle burlap table skirt, self-serve plates and utensils, displayed in metal pails. Gorgeous cookies baked and packaged by Creating Awesomenessity were the centerpiece.

With faux wood panel butcher paper, our main dessert table was quick and easy to put together.  We added a DIY ripped fabric garland made from bandanas and a framed printable poster. Using another ruffled burlap table skirt tied the dessert tables together visually.

Boy's Western Themed Birthday Cake

We commissioned Christina of 4 Kids Cakes to make a centerpiece cake that would knock our guests’ boots off. Talk about awesome–I think she accomplished her assignment! While each tier is awesome, I think my personal favorite element has to be the belt buckle with the “C” for Cub Scouts! Yeehaw!

To keep things easy, purchased cupcakes were dressed up in printable toppers and styled on red cake stands.

Cowboy Cake Pops

More impressive cookies (Creating Awesomenessity) were neatly displayed in metal milk cans.

Licorice strings were added to store bought Rice Krispy treats to resemble hay bales.

Cowboy Birthday Party Drink Ideas

Thirsty cowboys and their horses are no good so we set up a watering hole to combat dehydration. The DIY wood pallet display by the Pecheos family provided a great place for our root beer barrel. Guests visited our watering hole to refill their cups throughout the night.

Western Birthday Party Favor Bags

In keeping with traditional Cub Scout Pack Meeting routines, we included a flag ceremony. Each den performed skits and then rank advancement awards as well as other achievement recognitions were presented to each boy.  We recognized every volunteer leader for his/her service and presented each with a small token of appreciation.

We had such an enjoyable evening. Can’t wait to wrangle up more fun at next year’s Cub Scout Blue and Gold Banquet!

Planning a western themed banquet of your own?  Check out these cowboy party ideas put together by the Spaceships and Laser Beams crew…

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Be sure to check out more boy’s western themed party ideas here…

Plus, don’t miss 52 Cowboy Themed Boy’s Birthday Party Ideas

52 Cowboy Birthday Party Ideas


Jennifer Carver

As the mother of 4 children, 3 of whom are busy boys, much of Jen’s free time is spent at the ball field, brushing up on video game terminology and building Lego towers. Jen is the owner and creative mind behind Banner Events. With a passion for event planning & party styling and an obsession with the little details that take an event from ordinary to extraordinary, Jen wakes up every morning excited to get to work.